Facility rentals to invoices
Approved park pavilion and hall rentals create a QuickBooks customer and invoice.
Finance & paymentsConnector
QuickBooks Online integration
for small cities and districts
QuickBooks Online is the accounting system for many small cities, towns and special districts that don't run a full government ERP. Clerks and finance staff keep customers, invoices and payments in it.
Pre-built connector
QuickBooks Online
- Tier
- Pre-built connector
- Category
- Finance & payments
- Sign-in
- OAuth 2.0 with rotating refresh tokens
- Paging
- single response
§ Overview
What connecting QuickBooks Online does.
SentraBridge reads customers and invoices changed since the last run and creates new ones. Billable activity from other systems, like facility rentals or permit fees, can become invoices without re-keying. Records pass through in memory and are not kept.
- Customers: Read customers with email, phone and balance; create new customers.
- Invoices: Read invoices with total, balance and due date; create invoices.
- Changes only: Read only customers and invoices updated since the last run.
What SentraBridge can do with QuickBooks Online
| resource | read | write | changes only | fields |
|---|---|---|---|---|
| Customers | list, read one | create | yes | ID, Name, Email, Phone, Balance, Updated |
| Invoices | list, read one | create | yes | ID, Invoice number, Customer, Total, Balance, Due |
§ Use cases
What cities connect QuickBooks Online for.
Recurring service invoices
Completed Sentra Scheduler visits for contracted services become invoices for the customer.
Overdue invoices to staff
Invoices past due are listed and emailed to the clerk every Monday with a CSV.
Online payments reconciled
Stripe payments are matched to open QuickBooks invoices for the finance clerk to review.
§ How it works
How to connect QuickBooks Online
- 01Get accessHave a QuickBooks admin connect the company once to give consent.
- 02Add the connectionSentraBridge saves the refresh token and each new one QuickBooks returns.
- 03Preview real recordsMap customer and item names used on invoices.
- 04Turn it onPreview customers and test an invoice in preview mode.
§ Often connected with
QuickBooks Online and the rest of city hall.
Systems cities commonly connect with QuickBooks Online, each with its own connector page.
Sentra Scheduler§ FAQ
QuickBooks Online integration questions
Does QuickBooks Online have an API?
Yes. Intuit's QuickBooks Online Accounting API covers customers, invoices and payments, signed in with OAuth.
Can Stripe payments sync with QuickBooks?
A flow can read Stripe payments and match them to QuickBooks invoices by customer or metadata for review.
Does SentraBridge work with QuickBooks Desktop?
No. This connector is for QuickBooks Online.
Connect QuickBooks Online to the rest.
We'll set up a workspace with your systems in a sandbox and build your first flow with you.